Provost Office

The University Hostels located on the Campus of the University shall be under the control of the Provost.
The Provost shall convene meetings of the Wardens and Assistant Wardens from time to time to discuss matters concerning the affairs of the hostels and to make suitable recommendations for implementation and smooth functioning of the hostels.
The Provost shall also convene a meeting of the Wardens and Assistant Wardens if a request is made by a Warden to discuss some urgent and pressing Issue.
The Provost shall keep informed the Vice Chancellor in respect of all matters of importance relating to the affairs of the hostels, resident-students' activities. He shall obtain the approval of the Vice Chancellor for any action, which he or she proposes regarding the management of hostels.
The Provost shall be the sanctioning authority for all kinds of expenditure subject to the Financial Rules of the University of Peshawar.

Each hostel shall be under the administrative control of a Senior Warden who shall be appointed by the Vice Chancellor on the recommendation of the Provost from amongst the senior members of the faculty.
A Senior Warden shall be assisted by a Warden and an Assistant Warden. The Senior Warden shall forward to the Hostel Authorities all issues, which need immediate attention concerning the functioning of a hostel.
The Warden shall consult the Senior Warden in all matters of significance concerning a hostel. He will also intimate to the Senior Warden all such information, which may have significant bearing on the hostel administration.
Grant of honorarium to Senior Warden shall be fixed by the University Authorities.

Resident Warden will be the overall Incharge of the Hostel.
He will manage the hostel affairs in accordance with the Rules and Regulations and circumstances with the Senior Warden or hostel authorities.
The Resident Warden is required to stay in the hostel and will not stay out over night of hostel without the permission of the Senior Warden or hostel Under the supervision of the Resident Warden.
Maintenance of Law & Order will be the sole Responsibility of the Resident Warden, Senior Warden and Hostel Authorities.
As an In-charge of the hostel, he will use his/her discretion and judgment in all cases requiring urgent attention.
He shall ensure the maintenance of discipline in and around the hostel with the help and assistance of the Senior Warden.
He shall frame policies for running the hostel Mess and other facilities in consultation with Senior Warden.
He shall make plans for the up-gradation of hostel facilities in consultation with the Senior Warden.
The Warden has to check the resident students at least twice a month.

The Assistant Warden being permanent employee of the university shall perform the Following duties:

He shall be the full time permanent employee of the University.
He will be responsible for Hostel allotments in consultation with the Resident Warden.
He shall manage the accounts i.e income and expenditure of the hostels under the supervision of the Resident Warden.
He will look after the hostel building ensure cleanliness in and outside the hostel, repair of sanitary items, electric appliances and overall monitoring of the hostel premises, and also supervise the fortnight fatigue.
He shall manage the hostel Mess/Menu.
He shall report the DSR (daily situation report) about the boarders and the Hostel to the Warden.
He shall report the illegal occupants of the rooms/resident(s) to the Resident Warden.
He shall arrange co-curriclar activities as per directives of Resident Warden.
He shall observe official timing of the University, however in special circumstances or as advised by the Warden or Hostel authority, he maybe asked to be present beyond the official timings.
He will be responsible for the safety of Hostel properties for which he will maintain a Stock Register.

All the Hostel employees will be dressed neatly and cleanly. Each hostel is to be provided with a Clerk, a Head Bearer, Bearers Assistant, Gardeners, Water-Carriers and Sweepers.
The Clerk will be fully responsible for looking after the office and will assist the Warden in maintaining an up-to-date record of the Hostel Establishment, Stock Register, Food Register, General correspondence and Notifications etc.
The Head Bearer will be fully responsible for efficient working of the staff under him/her and the safety of the hostel property. He/she will keep in his/her own charge the hostel crockery, utensils, electric equipment and other items and will report the loss, if any, to the Warden.
The cook will be personally responsible for general cleanliness in the kitchen and for the safety and hygienically fit cooked food. He will not allow either outsiders or the students, except members of the Mess Committee, to visit the kitchen. He will alone be held responsible for the receipt of deficient or defective cooking substance.